U.S. – EU Safe Harbor Policy
For the purposes of this Policy, as defined by the U.S. Department of Commerce, “personal information” means that information which is (i) transferred from the European Union to the United States, (ii) recorded in any form, or (iii) about, or pertains to, a specific individual or can be linked to that individual.
Notice and Choice
Novus Law will inform individuals about the purposes for which we collect and use personal data about them, how to contact us, the types of non-agent third parties with whom we may share personal data, and any ways that individuals may limit the use and sharing of such data. This notice will be provided when individuals are first asked to provide personal data or as soon thereafter as is practicable.
Novus Law, in connection with rendering legal support services, receives personal data of its clients residing in the EU countries. All data received by Novus Law are only in its capacity and role as a legal support services provider and under the direction of our clients and their law firms. Novus Law employees or authorized personnel are given access to personal data only on a need-to-know or project management basis.
Novus Law will offer an individual the opportunity to choose (opt out) whether personal data are (a) shared with a non-agent third party or (b) used for a purpose other than that for which the data were originally collected or subsequently authorized by the individual. For sensitive personal data, Novus Law will give an individual an affirmative or explicit (opt in) choice if the information is to be disclosed to a third party or used for a purpose other than those for which it was originally collected or subsequently authorized by the individual.
Disclosures and Transfers
Novus Law will only transfer personal data to an agent where the agent has provided assurances that the agent provides at least the same level of privacy protection as is required by these privacy principles. Where Novus Law has knowledge that an agent is using or sharing personal data in a way that is contrary to these principles, we will take reasonable steps to prevent or stop such processing.
Novus Law will only transfer personal data to a non-agent third party where consistent with the notice provided to the individuals who are the subject of the data and any consent that those individuals have given.
Access, Security and Data Integrity
Upon receipt of a written request, Novus Law will provide identifiable persons from whom we collect personal data reasonable access to their personal data. Additionally, Novus Law will take reasonable steps to allow identifiable persons to review the personal data we collected for purposes of correcting the information.
Novus Law will employ reasonable safeguards to protect personal data in its possession from loss, misuse and unauthorized access, disclosure, alteration or destruction.
Novus Law will take reasonable steps to assure that the information, which is transferred from the EU to the U.S., is reliable for its intended use, accurate, complete, and current. Novus Law will not process personal data in a way that is incompatible with the purposes for which it has been collected.
Novus Law will conduct compliance audits of its relevant privacy practices to verify adherence to this Policy and the U.S. Department of Commerce Safe Harbor Principles. Any employee that Novus Law determines is in violation of this Policy will be subject to disciplinary action up to and including termination of employment.
Individuals who wish to file a complaint or make an inquiry regarding the use or disclosure of their personal data should send such communication in writing in English to:
Novus Law, LLC
Safe Harbor Inquiry
8700 West Bryn Mawr Ave., Suite 1100S
Chicago, Illinois 60631
Novus Law will investigate and attempt to resolve complaints and disputes in accordance with the principles contained in this Policy. For complaints that cannot be resolved between Novus Law and the complainant, Novus Law agrees to participate in the dispute resolution procedures of the panel established by the European Data Protection Authorities to resolve disputes pursuant to the Safe Harbor Principles.
Amendments and Modifications
Novus Law reserves the right to change this Policy at any time and will notify users of any material changes by updating the Policy here. Visitors to the site are responsible for consulting this posting for any changes. The effective date will be noted to indicate recent modifications.
If you have any questions, comments or concerns about our privacy practices, please contact us by e-mail at info@NovusLaw.com or by telephone at 1.877.668.8752.
To learn more about the U.S. – EU Safe Harbor program, and to view Novus Law’s certification, please visit http://www.export.gov/safeharbor.